Effective Change requires great Project Management

    Jan 7, 2021 | Posted by Quentin Orsmond

    Having delivered many Prosci Change Management Certification Programmes, I often get asked questions on the required skills or competencies from Change Practitioners. We often talk about HR skills, training skills and communication skills.

    Indeed Prosci® Best Practices Research has identified four key attributes required from change management practitioners:

    1. Excellent communication skills

    2. Change management competency

    3. Flexibility

    4. Interpersonal and teamwork skills.

    In addition, the following experience is helpful to their change management work:

    1. Business influence

    2. Commitment to the change

    3. Knowledge of the business.

    Not only do Change Practitioners need the above attributes, they also need a solid change management framework. The Prosci methodology offers this and it is broken down into three phases, all designed with the objective of increasing proficient usage and adoption of the new capabilities being built by the project team for the benefit of staff:

    Phase 1: Prepare for change

    This is where you complete a large amount of internal analysis and preparation work. This includes:

    1. Defining your change management strategy

    2. Identifying your change management team

    3. Assessing your sponsorship.

    The output of Phase 1 acts as input into Phase 2 where you Manage the Change.

    Phase 2: Manage the Change

    In Phase two you need to prepare 5 change management plans

    1. Communication plan

    2. Sponsor road map

    3. Training plan

    4. Resistance management plan

    5. Coaching plan

    Each of these plans once completed, will translate into a set of tasks and activities that need to be managed by the change manager, even though other stakeholders will execute most of the actions within these plans. These tasks need to be completed on time, in budget and to the right level of quality. This in project management ‘speak’ is known as the triple constraint.

    Phase 3: Reinforce Change

    This is where we make sure that the change is sustained. We need to:

    1. Collect and analyse feedback

    2. Diagnose gaps and manage resistance

    3. Implement corrective action and celebrate.

    These are very specific tasks and activities that will need to be planned, managed and tracked post change project implementation.

    Project management tools for delivering change

    Project managers make use of various tools to ensure they manage the triple constraint challenge of balancing time, cost and quality. One such tool is the Gantt Chart. Tasks and activities are documented in a Gantt chart to track the progress of the project.

    Critically, change management activities need to be integrated into the overall project management plan and these tasks need to be tracked and managed, with any dependencies planned for in the schedule of tasks. Each task needs to have resources, duration and costs allocated.

    Therefore to ensure success of the change, the change manager needs to ‘project manage’ these activities in their change management plan; and to do this successfully, the change manager needs to have at least some basic project management skills for change.

    Developing Project Management skills to ensure Change Project success

    CMC Global can help you develop your project management skills for delivering successful change related projects. Our team has created a one-day Skills Builder for Change workshop, all focused around Project management for Change.

    In this virtual or in-person workshop you will receive a variety of tools, templates, case studies and execution plans. You will gain hands-on, practical experience all under the guidance of a CMC Global instructor with years of experience in Project Management.

    We’ll transfer to you, our knowledge about project management key practices and introduce the standard project management concepts, terms and tools.

    Throughout the day you’ll apply what you are learning to a real or fictitious project.

    You’ll access the CMC Global Project Management for Change Toolkit which is then yours to take away and use!

    It includes tools, templates and videos which recap on key elements. Join us for one of our virtual public workshops in South Africa, UK or Singapore time zones, or we can deliver this workshop on a private basis to a group or team members. 

    Find out more or Take a look at the leaflet

    Topics: change management, Successful Change and Transformation, project management, Change Project